You already know about Importance of Accounting for your company. Controlling your equity transactions is essential to understand and use the financial indicators of your business. In addition, this control facilitates compliance with tax obligations.
You may not have realized the benefits that technology can bring to your business accounting. Have You Heard About Digital Accounting?
What is Digital Accounting?
If this is the first time you have faced this possibility, you need to understand that accounting tasks can be performed over the internet. The internet is the means by which you and the company that does your accounting will communicate.
Digital accounting emerged as a project of the Federal Government to modernize the Tax and Customs Administration (PMATA) in 2003. From this, in 2009, was launched by the Internal Revenue Service. Digital Bookkeeping System (Sped) and the Electronic Invoice (NF-e). Finally, in 2015, the e-social, the Digital Bookkeeping System of Tax, Social Security and Labor Obligations was launched.
Therefore, digital accounting does not exclude the importance of accounting routines, nor does it eliminate the role of the accountant. On the contrary, digital accounting, when using the internet as a medium, values the accounting professional.
The main benefits of digital accounting are
- Real-time cash flow
- Reduction of costs
- Automation and scalability
- Security and agility
- Accounting consulting
Digital accounting enables the generation, flow and interpretation of financial and accounting data in electronic format. Therefore, its benefits are related to:
- Increased task accuracy
- Reduction of costs
- Automation and intelligent data analysis
Real-time cash flow
The main functionality of a digital accounting system is remote access to your company information. You can track your results from anywhere, anytime.
Thus, you can analyze your cash flow and make quick and assertive decisions about investments, payments, etc. The advantage of doing this online monitoring is to improve the relationship you have with your company's finances.
You will have control of all the inputs and outputs of your box whenever you want: at the end of the day, at the end of the week or even during the running of your business. This enables you to analyze your business's financial projections more clearly and securely.
With cash flow in real time, it is easier to decide on the financial future of your company. If you have this remote control, you can be in some meeting outside the company (or away from your accountant) and access your box information. All by the computer, anywhere and anytime!
Reduction of costs
Digital accounting tracks the market's tendency to reduce the issuance, handling and archiving of paper documents. Think, for example, of electronic invoices and the ease of an entrepreneur to register as MEI.
Withdrawal of physical and geographical limitations makes it possible to select the best partners for your business. It is possible to select the best platforms for managing your company, the best accounting services, the best suppliers and of course reaching the best customers.
Expanding your network allows you to select services cost-effectively and efficiently. That's why digital accounting reduces the operational costs of your business with:
- Reduced issue, handling and filing of papers.
- Agility in the generation, transmission and analysis of information.
- Breaking geographic barriers in your network.
Automation and scalability
The internet has brought numerous possibilities for business process automation. When that automation adds up to breaking the geographical barriers of your business, you gain in scalability.
Digital accounting brings greater reach to your business, since it eliminates the old difficulties of transmitting information. The main tool of digital accounting and bringing greater automation and scalability is the systems integration.
You can connect your company's accounting and financial routines with partner companies at various points in the management processes. The integration of systems enabled by digital accounting makes it possible to:
- Exchange of financial information;
- Receipt and sending of declarations and contracts;
- Generation, analysis and reporting between systems.
With this relationship between different systems, you do not have to manually apply purchase, inventory, cash flow and balance sheet information. The different systems are integrated and the information is synthesized and forwarded to the right documents.
So your business saves time and your employees can focus on analyzing and interpreting information. He realized that the result of digital accounting Is it a better use of the capabilities of the Internet and your team?
After all, systems do repetitive tasks and professionals stay focused on results!
Security and agility
When you adhere to the possibilities of digital accounting, you need to value the security of your business information. It is always important to evaluate the security measures taken by the company you hire to manage your business data.
In this sense, the best companies of digital accounting systems enable the storage of data in the cloud. This model is more secure, especially when it has SSL technology for encryption of information. This data security strategy is the same as that used by banks.
In addition, cloud storage is more convenient for businesses. In addition to having a high level of security, it does not require physical installations or software. This facilitates monitoring by the company responsible and reduces the costs of purchasing and maintaining the system.
Digital accounting, when practiced with cloud systems,
- Brings greater security
- It's cheaper
- Offers practicality
- It is accessible from anywhere
Digital accounting enables the integration of accounting systems. With this, the accountant can focus on results analysis and consulting.
The internet enables the work of the accountant to act beyond
- Organize documentation;
- Track finances and;
- Pay taxes.
Thus, the accountant can position himself as a business consultant, with financial analyzes that assist in the decision making of his clients. This consulting can be done with the delivery of customized reports, with suggestions for improvements in investments, with analyzes separated by accounting sectors, etc.
This customization of the counter service is only possible from the benefits of accounting integration. After all, the automation of some tasks, the greater reliability and practicality of the information through the integration of systems allow the accountant to keep his focus on the analysis and interpretations of the company's financial flow.