What is it: Within the area of people management and Human Resources, one of the most important divisions is the Personal Department, which has as a priority control and organization of labor relations with employees of your company. Among the main activities of responsibility of the DP, are the control of employees, overtime calculation, payroll, holiday control and termination of the contract.
Why do: Although this is an activity that is usually the responsibility of accountants, having a manager looking at these processes on a daily basis can be a differential for your company not being processed, paying labor charges and maintaining the best possible relationship with employees.
1a Stage: Get control and insight from your employees
Any company that pays tribute, has full control of all the key information of its employees, from date of entry, company time and weekly work day, to base salary, holiday month and other data. Also, having a field to query each employee individually can be a hand on the wheel.
Get to know our Registration and Employee Control Worksheet
2a Stage: Calculate Overtime
In addition to knowing exactly the key data and information of your employees, you need to track the hours you work (and overtime as well). This will allow you to pay properly for hours worked beyond what it should. Failure to pay attention to this detail can lead to labor lawsuits in the future.
Get to know our Extra Time Calculation Worksheet.
3a Stage: Organize the Payroll
As you may know or imagine, overtime calculation is just a piece of all the benefits and burdens you need to pay to have your employee working full time. Allied to this, you also need to pay attention to issues like FGTS, INSS, Vacations and others. This can be made with a Payroll well organized.
Meet our Payroll Worksheet
4a Stage: Control the Holidays
Another step of DP control is knowing exactly the vacation months of your employees. This will allow you to manage how many people will be available and also have the notion that two people with similar functions can not be on vacation at the same time so as not to harm any area of the company.
In addition, you need to know exactly how much vacation you can buy, the exact days of vacation according to the work period and number of absences of your employees.
5a Stage: Contract termination
Lastly, if it's time for you to disconnect an employee, it is extremely important that you do it properly, not forgetting any rights from the notice to the commencement of holidays. We have an article on contract termination calculation if you would like to know more.
Did you see how your Personal Department's planning can organize a good part of your Human Resources? Luz.vc has a spreadsheet package for HR, ideal for you to control your employees and their burdens, benefits and rights. Get this tool already and make good deals!
[…] Personal department […]