Preventive Maintenance Worksheets

vehicle maintenance worksheet
Excel Spreadsheets

Maintenance is a big subject for many businesses throughout Brazil. This subject is so relevant that there are several different applications of the method and there is enough theoretical and academic material to assist the managers. Logically, the concept of maintenance is also closely linked to the concepts of quality management, as this is a process that guarantees the predictability of results and the reduction of unforeseen events.

The main quality management standards use the distinction between preventive and corrective maintenance. The name says it all, but only to clarify for those who will be hearing for the first time:

Preventive maintenance: It is the one you do before a negative event occurs. This usually includes periodic reviews, cleanings, parts exchanges, etc. Of course, this is the most desired type of maintenance, because when done right, it makes your processes run normally without surprises and costs out of your control.

Corrective maintenance: This is the famous fire extinguisher. This is when you treat the problem after it has occurred. Although it should be avoided to the maximum, it is also necessary to measure and follow this type of event, precisely for the creation of preventative maintenance policies that will avoid it in the future.

Major Industries Applying Preventive Maintenance

Over the years, we have had contacts with many managers, and although this list does not exhaust all the applications of maintenance, we have seen that there are areas much sought after by the relevance of vehicles / equipment / machines in offering the product and service of the business:

  1. Vehicle Maintenance
  2. Generator Maintenance
  3. Industrial Maintenance V1
  4. Industry with Planning and Schedule V2

For each of these sectors, we have a spreadsheet on the site, specially made to assist in the registration, monitoring and evaluation of maintenance indicators. So, below I will present how each of them has been developed and how they can help you. Here are some Preventive Maintenance Worksheets that can help you:

1. Vehicle Maintenance Worksheet

A huge number of companies have their own fleet of vehicles. And I'm not talking logistics companies. Often they are home based service providers or they simply have their own logistics area by considering the best option rather than outsourcing that service. So we've created a spreadsheet where you can:

1. Register Drivers, Vehicles, Main Posts and Workshops (in case maintenance is done outside the company).
2. Launch all the trips separated by month and with their detailed costs (gasoline, odometer, toll, fines, parking, etc).
3. Preventive Maintenance Alert in which you will record the periodic maintenance according to the mileage and the worksheet will alert you when it needs to be done.
4. Maintenance history with the list of all types of maintenance done in your vehicles, both preventive and corrective. With detail and cost.
5. Reports and Charts compiling all the data and allowing you to analyze trends and specific general situations and also by vehicles or driver.

vehicle maintenance worksheet

If this worksheet interested you, click here to try it for free!

2. Generator Maintenance Worksheet

Just like the vehicle maintenance worksheet, many companies, even those that do not just live by renting generators, have generators in their portfolio as a complement to the service provided. Of course, most cases are associated with construction. This worksheet has a similar structure and contains the following features:

1. Registration of Generators (brand, power, color and year), Driver Registration, Master Failure and Maintenance Register.
2. Event / location control in which generators are being used with hourly, address, and fuel cost.
3. Alert of Preventive Maintenance according to the horimetro.
4. Maintenance history with the complete list of everything that has already been done by generator.
5. Reports and Graphs compiling all the data and allowing you to deepen analyzes.

generator maintenance

If this worksheet interested you, click here to try it for free!

3. Industrial Maintenance Worksheet

This is a more general, but very powerful worksheet that helps the most different types of industrial maintenance whether it is building, electrical or even mechanical. It is practically an excel system with databases and automatic forms that give you all the flexibility and professionalism. Let's see the features:

1. Control of Work Orders with date, responsible, amount of hours used, products involved and more!
2. General Equipment Registration, Service Types, Professionals, Suppliers and more!
3. Reports and General Histories can relate all previous information from several angles.

If this worksheet interested you, click here to see it for free!

4. Industrial Maintenance Schedule with Planning

This is an advanced version of the industrial maintenance worksheet. It has all of the features listed above but also added an entire section only for planning future maintenance by automatically forming a complete maintenance schedule for others.

If this worksheet interested you, click here to see it for free!

Enjoyed the post? Do you need more help with maintenance in some other area not yet served by these worksheets? Leave your comment that we will help you!

Excel Spreadsheets


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