In this article we will talk about:
- Patrimonial assets inventory
- How to do inventory control of assets
- Most Important Inventory Analyzes
- Inventory Sheet (Assets)
The inventory of assets or assets inventory is the first step to a true control of the material assets of your company. This type of control has two main objectives:
- In the case of larger companies, to have concrete data and have a good monitoring of the evolution of assets at the time of publishing their balance sheet and,
- In the case of smaller companies, to not let assets lose value without the proper provisioning for the purchase of new ones in the future;
Usually some of the assets you can control in your company are:
Anyway, any product or item that loses value over time needs to be accompanied, after all, there may come a time when it does not work or serves more and needs replenishment. If you simply ignore this fact, you may have very unplanned costs that will hamper your company's cash flow.
If you want to start controlling your inventory of assets well, you need to do the general company records, which basically involve:
- Responsible staff
- Company Areas
- Heritage categories
In our inventory control worksheet you can do this registration in a specific field for this:
Then just launch all your assets with a detailed fill of a series of items that will help you periodically monitor your inventory. This is a list that I think is important.
- Category of the item in question
- Responsible area
- Purchase date
- Age in months
- conservation state
- Useful life in years
- Current value
Some other items are not required and may be optional on a case-by-case basis, such as:
- Serial number
- Storage location
See how these items would stay in our inventory control worksheet:
Note that depending on the age of the item and its useful life, some messages are automatically placed and the current value may even be negative (if the depreciation period has already passed). The most important thing here is to have a sense of the already depreciated items, which are about to depreciate and the state of conservation of them, since it is this type of information that will help you allocate the resources correctly for future purchases.
In practice, a good control of the inventory of assets will allow you some important analyzes such as:
- Inventory knowledge segmented by categories
Here you will have a look at the quantity of items in that category, their total, average cost and the current value, including making a comparison between the general costs of the company.
- Inventory knowledge segmented by areas
This type of analysis will help you to know if there is any area that does not take good care of your equity and also understand if any of them are suffering from many items scrapped / with the due date of depreciation.
- Knowledge of general company information
That range from total cost with assets to the understanding of the percentage of items that are to depreciate, with poor conservation status or in need of immediate replacement.
Asset Inventory Control Sheet
If you need to control your inventory of assets, I strongly recommend that you have a tool for this and our inventory control worksheet you can make all the necessary records and tracking for that control.